Junior Accountant

The Junior Accountant contributes to the overall success of the organization by assisting with all financial responsibilities. In collaboration with the Finance and Special Projects Manager, the Junior Accountant performs a wide range of duties, including the following:

Financial operations

  • Oversee bookkeeping functions, including accounts payable, accounts receivable and billing.
  • Develop and maintain financial accounting systems for docketing/billing, accounts payable, and accounts receivable.
  • Ensure that accounts payable are paid in a timely manner and accounts receivable are collected promptly.
  • Document and maintain complete and accurate supporting information for all financial transactions.
  • Reconcile bank and investment accounts.
  • Maintain the chart of accounts.
  • Develop an orderly accounting filing system.
  • Maintain a system of controls over accounting transactions.

Financial reporting

  • Produce timely and accurate financial reports that are user-appropriate and comply with generally accepted accounting principles.
  • Provide regular updates concerning the overall financial status of the organization to the Finance and Special Projects Manager and/or Chief Operating Officer.
  • Collaborate with the Finance and Special Projects Manager to ensure department workload is balanced and that all staff are adequately trained.
  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
  • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
  • Support month-end and year-end close process, including the preparation of the month-end reporting package.
  • Prepare all supporting information for the annual audit and liaise with the external auditors as necessary.
  • Perform financial analysis as required.

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Bilingual Legal Assistant

The Legal Assistant provides customer service and administrative support for multiple Lawyers and performs a wide range of duties, including the following:

Schedule maintenance

  • Organize the flow of work through the lawyers’ office and initiate follow-up action in a timely manner to meet multiple deadlines.
  • Maintain and monitor calendars including but not limited to scheduling appointments, hearings, travel, and conferences, as directed.
  • Manage the bring-forward systems on a daily-basis to ensure important deadlines are met.

Drafting and correspondence

  • Liaise between the lawyers, contacts, and clients.
  • Prepare legal documents including, but not limited to affidavits, briefs, motions, subpoenas, appearance sheets, minutes of settlement, release agreements, etc.
  • Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.
  • Maintain and update current client and arbitrator contact lists.
  • Respond to routine correspondence by mail, fax, email and telephone calls.

General Administration

  • Perform conflict searches, create and maintain files, and close files as instructed.
  • Support case preparation by assembling materials required during hearings.
  • Maintain electronic copies of all documentation in Emond Harnden’s database to supplement available precedents.
  • Input and validate lawyers’ time dockets; coordinate lawyers’ monthly/yearly docket totals as requested.
  • Track lawyers’ Law Society of Upper Canada (LSUC) Continuing Professional Development hours, and input into the LSUC Portal.
  • Prepare or make changes to lawyers’ conference and/or seminar presentations.

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Labour and Employment Bilingual Associate Lawyers

Our Labour and Employment Associate Lawyers are responsible for providing legal, research and business development services to the firm.  Specifically:

  • Advise clients directly on workplace issues related to employment standards, human rights, employment contracts, health and safety, workplace policies, HR strategies, education law and language rights;
  • Represent employers in collective bargaining, mediations, arbitrations and civil litigation;
  • Represent clients in court;
  • Draft legal memoranda, opinions, briefs, pleadings and other legal documents;
  • Research and analyze documents and case law to ensure the accuracy of advice and procedure;
  • Support the firm’s business development initiatives, identify opportunities to promote brand awareness, and build individual profile.

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Bilingual Law Clerk

We are currently seeking a Bilingual Law Clerk with 3+ years working experience, preferably in labour and employment litigation.

The Law Clerk performs routine clerical duties and prepares a variety of legal documents for the Ontario Labour Relations Board, the Human Rights Tribunal of Ontario and Civil Courts.  Specifically:

  • Identify deadlines and limitation periods related to legal procedures, notably for the Ontario Labour Relations Board, the Human Rights Tribunal of Ontario and Civil Courts including the Ontario Superior Court of Justice, the Small Claims Court, the Court of Appeal, the Federal Court and the Supreme Court of Canada;
  • Prepare legal documents including but not limited to pleadings, affidavits, briefs, motions, subpoenas, Ontario Labour Relations Board documents, Human Rights responses, minutes of settlement, release agreements, court reports, notarial copies, standard legal forms, and directions;
  • Respond to inquiries with respect to the Rules of Civil Procedure, Rules of Small Claims Court, Human Rights Tribunal of Ontario and Ontario Labour Relations Board legislation and procedures;
  • Understand finer details and nuances of law and procedures;
  • Contribute to discussions with lawyer concerning file strategy, theory and appropriate procedural plan;
  • Liaise with clients, court and opposing counsel;
  • Other duties as needed or required.

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Billing Clerk

The Billing Clerk is responsible for providing financial, administrative, and clerical support at Emond Harnden in order to ensure effective, efficient, and accurate financial operations.
The Billing Clerk performs a wide range of duties, which may include the following:
Accounts payable and receivable
  • Manage accounts receivable, including processing cheque and cash deposits, electronic transfers, and credit card payments;
  • Process all payables, including employee expense reimbursements, and enter associated journal entries;
  • Prepare and perform deposits and withdrawals for trusts;
  • Review and maintain contracts with service providers;
  • Coordinate lawyer billing, which includes:
    • Producing draft detailed invoices (DDIs) using the firm’s accounting system;
    • Modifying draft invoices based on lawyers’ annotations, then generating and posting final invoices;
    • Sending final invoices to clients and monitoring receipt of payment;
    • Following up on and collecting outstanding payments.

Financial reconciliation

  • Verify, classify/categorize, and reconcile credit card, and Equitrac (document cost management system) statement entries; correct discrepancies as required;
  • Troubleshoot to resolve routine errors and discrepancies if applicable;
  • Maintain accurate, complete, and up-to-date filing systems for all financial supporting documentation;
  • Assist with the month-end process.

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If you’re interested in a position in our summer or articling program, please visit our Students page.